Service
Cleanups
Reconstruct, reconcile, and reset your books so you can move forward with confidence.
What's included
- Initial books review and discovery
- Customized cleanup plan
- Reconstruction of past transactions
- Error correction and reclassification
- Account reconciliations
- Systems and workflow setup for ongoing accuracy
- Handoff to ongoing bookkeeping or accounting if needed
Proud Members Of
Details
Who is this service ideal for?
Businesses behind on bookkeeping, post-bookkeeper transitions, and fast-growing companies needing a fresh financial foundation.
If you are behind on your books or dealing with inconsistent records, we specialize in untangling financial messes and rebuilding your accounting foundation.
Cleanups include reconstructing past transactions, correcting errors, reconciling accounts, and setting up clean systems moving forward. After an initial review, we build a customized plan to bring your accounts current and establish a solid foundation.
This service is ideal for businesses that have changed bookkeepers, grown quickly, or simply need a fresh start. Clean, accurate books give you confidence, reduce tax-season stress, and position your business for better decision-making.
Why ALL Accounting
What every client gets, no matter which service.
Four differences you'll feel from day one, whether you're starting with Bookkeeping or hiring us as your Virtual CFO.
Got their numbers in order.
Got their time back. Got back to building.
They did it with ALL Accounting.
Sound familiar?
You didn't start your business to be an accountant.
When the numbers don't make sense, nothing else does either.
The Process
How it works
Here's exactly what working with us looks like, step by step, so you always know what's happening with your numbers.
No more guessing.
They know their numbers before every decision.
They did it with ALL Accounting.
A bookkeeping cleanup is not about making QuickBooks look tidy. The goal is to reconstruct an accurate financial picture, surface issues that need attention, and build a reliable foundation going forward.
- Collect the financial data. We gather bank and credit card statements, loans and lines of credit, payroll reports, merchant activity, customer deposits, A/R and A/P, sales tax records, receipts, owner activity, and prior returns, everything needed to see how money moved.
- Establish the accounting file. We set up QuickBooks Online around how the business operates, or review the existing setup before starting.
- Review and build the chart of accounts. We structure accounts to track what matters for a contractor: revenue streams, materials and direct job costs, subcontractors, labor, payroll, equipment, vehicles, overhead, financing, and owner activity.
- Reconstruct and categorize transactions. We look at what actually happened, not just the vendor name. Was that Home Depot charge job material, a tool, equipment, or overhead? Was that deposit revenue, a customer deposit, loan proceeds, or an owner contribution?
- Reconcile the accounts. Bank accounts, cards, loans, and other balance sheet accounts are reconciled against statements to catch missing or duplicate transactions, wrong beginning balances, and bank-feed errors.
- Review payroll. We make sure wages, employer taxes, withholdings, benefits, liabilities, and owner payroll are properly reflected, and connected to labor and job costing where possible.
- Review A/R and A/P. We check whether outstanding customer invoices and vendor bills reflect amounts actually still owed, since old or inaccurate balances distort the financials.
- Review job costing. For construction clients, we associate materials, labor, subcontractors, and other direct costs with the right projects, moving from "how much did the company make" to "which jobs actually made money."
- Identify tax and compliance items. We flag discrepancies or outstanding balances in sales tax, payroll tax, federal or state liabilities, 1099 reporting, and prior periods, and help coordinate next steps with the right professional or agency.
- Review the balance sheet. Many problems hide here even when the P&L looks fine, so we review cash, A/R, customer deposits, loans, cards, payroll and sales tax liabilities, fixed assets, and owner equity.
- Quality control and final review. We do a final pass for inconsistencies, unusual balances, uncategorized activity, and duplicates, and review any remaining questions with you rather than assume.
- Generate management reports. We produce a clearer picture of where the business stands: P&L, balance sheet, cash flow, and, depending on scope, job profitability, A/R, A/P, and payroll.
- Build the path forward. A cleanup fixes the past; then we set up the processes to stay caught up: receipt capture, categorization, reconciliations, payroll, A/R and A/P, job costing, sales tax, 1099s, and monthly reporting.
Testimonials
What our clients are saying
Real contractors and trade business owners who used to wonder where the profit went.
I truly enjoy working with Jenn at ALL Accounting. She manages my books correctly, is very knowledgeable with business strategy and maintains great communication. I'm very fortunate to have her on our team.
Gib
Farm
WA
I couldn't run my business without her help. She is smart and attentive. I would whole heartedly recommend her.
Ken
Industrial Piping
WA
All Accounting offered outstanding expertise, providing me with reliable bookkeeping solutions that took care of my construction business needs. I'd definitely recommend their services.
Juan
Roofing
NC
Jenn at ALL Accounting has been wonderful to work with. She responds promptly to any questions that arise. She is fantastic with details and takes the time to dig deep into ways to save the company money. Jenn goes above and beyond for her clients. I highly recommend ALL Accounting for all of your accounting needs. We are very happy working with her and plan to continue for years to come.
Evelyn
Training & Consulting
OR
We have been working with Jenn for a few years to keep our books in alignment. Jenn has done an awesome job of converting the chaos on our end into a very clean and functional book of accounts for our multiple business lines. She always has an answer to our questions and is easy to reach if something comes up. We are very pleased with the bookkeeping services!
Brett
Farm
WA
Jenn and Becca are great to work with. They have been a game changer for me and my many businesses. Their attention to details, and organization have taken a huge weight off my shoulders. Highly recommend their services!
Juan
General Contractor
WA
ALL Accounting, LLC has been a game changer for my business. They keep everything running smoothly on the backend. I took a shot at handling it myself for a bit and realized pretty fast that wasn't the move. Brought them back on right away. Jenn knows her stuff and is a huge help. Highly recommend.
Trevor
Residential Painting
WA
Built for contractors
We don't just categorize old transactions and call the cleanup done. We dig into the financial history to understand the story behind the numbers, reviewing the whole picture:
- Bank and credit card activity (sometimes contractors have accounts they don't even remember opening)
- Loans and lines of credit
- Payroll and payroll liabilities
- Customer deposits
- Accounts Receivable and Accounts Payable
- Sales tax and other known liabilities
- Owner contributions, draws, and distributions
- Receipts and supporting documentation
- Job-related materials, labor, and subcontractor costs
- Balance sheet accounts that may have been overlooked or recorded incorrectly
For contractors we take it further and investigate transactions that don't make sense. An unexplained recurring deposit, an old loan balance, payroll that won't reconcile, customer deposits recorded as revenue, or a liability sitting on the balance sheet for years can all signal there is more to uncover. We ask questions instead of making assumptions.
Once the history is reconstructed and reconciled, we review the financial statements as a whole so the owner has a P&L, balance sheet, and cash flow statement that tell a clearer, more reliable story. Then we identify the processes that need to change, receipt capture, job costing, payroll, A/R and A/P, sales tax tracking, reconciliations, and monthly reporting, so the business doesn't end up right back where it started. The goal isn't just cleaner books. It's a stronger foundation, because once you can trust your numbers, you can use them to make better decisions about pricing, projects, cash flow, hiring, equipment, and growth.
Real results
What changes for our clients
Client win: three years of catch-up, thousands in penalties avoided.
Most cleanups come to us after taxes have gone unpaid for an extended period. One client came to us in 2026 needing 2023, 2024, and 2025 cleaned up. We cleaned up all three years so they could finally file their federal returns, saved them thousands in IRS penalties, and set them up to manage 2026 without facing another major cleanup down the road.
Questions contractors ask us
Straight answers to what contractors ask us most. Don't see yours? Get in touch.
How much is a cleanup going to cost and how long will it take?
It depends on the complexity of your books and how much cleanup is needed. A single business with a few accounts and a relatively clean QuickBooks file may be straightforward. Multiple entities, many accounts, back taxes, understated liabilities, repayment plans, or several years to untangle will take more time and cost more. These problems rarely get cheaper by waiting, so addressing them now helps avoid added cleanup, tax complications, and penalties later. Our first step is understanding what we are working with so we can give you a realistic scope, timeline, and cost before you commit.
How do I know if my books actually need a cleanup?
Common warning signs are unreconciled accounts, duplicate transactions, incorrect balances, uncategorized transactions, old accounts still on reports, negative balances that make no sense, or statements you simply do not trust. These may not affect day-to-day operations, but they become a big deal when you cannot secure funding, get a surprise tax bill, or hit a rough patch and cannot cover your crew.
How far back do you need to clean up my books?
It depends on when the records stopped being accurate, sometimes a few months, sometimes back to the start of the year or prior years. Our rule of thumb: if our name is going to be on the tax return, the period we are reporting on has to be clean. If you have already filed on a messy period and just want to move forward, you can, though clean books give you better information to spot trends and make decisions. We only require a cleanup if we are filing taxes on your behalf.
I mixed personal and business expenses. Can you fix it?
Yes, and it does take more work. Keeping business and personal finances separate is strongly recommended, and depending on your entity may matter for clean records and legal separation. A dedicated business checking account and credit card make bookkeeping much easier. If activity is already mixed, the books can usually be cleaned up by reviewing transactions and properly identifying personal expenses, owner contributions, draws or distributions, and legitimate business expenses. The sooner you separate them, the easier it is to stay accurate going forward.
Why doesn't my QuickBooks bank balance match my actual bank account?
A difference does not necessarily mean something is wrong. The two can differ because of outstanding checks, deposits that have not cleared, duplicate or missing transactions, bank-feed timing, or transactions entered incorrectly. That is why regular reconciliations matter: reconciliation compares QuickBooks against your actual statement and helps find discrepancies. Your bank tells you how much cash is there. Your books help explain why.
My books are a mess. Can you still help?
Of course!
Many of our clients come to us with disorganized or outdated financials. We'll clean everything up, get your numbers accurate, and build a system you can rely on moving forward, without judgment.
Let's talk
Your business deserves a real plan and a real team behind it.
Tell us where your books are now, and we'll show you what's possible.
